Ledgers

A matters ledger displays all the debits & credits for your office & client accounts.

When viewing the ledger, there are numerous options available to you:

• Hide voided: Hides all voided transactions from the ledger.
• Export: Exports the ledger as a PDF or Word document.

Office

Selecting this drop down menu allows you to:

• Debit Office: Record a debit to the office ledger.
• Credit Office: Record a credit to the office ledger.
• Transfer Office to Client: Record a transfer of funds from the office to client account. The amount will be debited from the office ledger and credited to the Client ledger.

Caution

Any transactions which result in a negative balance will be highlighted in red.

Client

Selecting this drop down menu allows you to:

• Deposit Client money: Record deposited client money on the client ledger.
• Withdraw Client money: Record withdrawn client money on the client ledger.
• Transfer Client money to another matter: Record a transfer of money from one matter to another.

Caution

Any transactions which result in a negative balance will be highlighted in red.

Anticipated client money

Record money you expect to arrive in or leave the client account as anticipated client money. When you deposit or withdraw client money, tick Anticipated, then select Record anticipated. You can choose any date. A deposit or withdrawal dated in the future is always anticipated, so the box is ticked and can’t be unticked.

Anticipated money is shown at the bottom of the ledger as expected money, with its projected balance. It isn’t synced to Xero, and it stays anticipated, even after its date has passed, until you post or remove it:

• Post: opens the deposit or withdrawal with its amount, reference and details filled in. It is dated today, not the anticipated date, so check the date before you confirm. Once it posts, the anticipated entry is removed.
• Remove: deletes the anticipated entry, after you confirm, without posting anything.

Every matter’s anticipated money is listed in the anticipated postings report.

Within a Transaction

Select a transaction within the ledger for:

• Further information on the transaction.
• A direct link to the transaction in Xero.
• The option to void a transaction, if applicable.